We’re excited to have you speak at the upcoming STAC Summits. This document outlines key details about your participation and the speaking process at STAC Events. Should you have any questions, please feel free to contact us at events@STACresearch.com.
As we finalize the agenda, information about sessions will be posted as it becomes available. If you haven’t already submitted your speaker details, we encourage you to do so as soon as possible. The earlier we have your information, the sooner we can promote your participation on the agenda.
We recommend you rehearse your presentation to ensure you can finish in the time allotted. Most presentations are 5-minutes, unless you have been approved for a Tech Talk. Please note: in Japan, Innovation Roundup slots are 7 minutes to accommodate simultaneous translation. Any reference to 5-minute presentations below should be understood as 7 minutes for Japan.
NOTE: Presenter notes will not be included on the confidence monitor. If you need notes, bring them with you to the podium.
STAC will register you for the event. You will receive a ticket and an event invite. The event invite will include a unique code (typically 10 characters long) that you can use to join the event in the Agorify app using the “Join by event code” feature. Additional details are below:
What logistics should I be aware of for the day of the event?
- Pre-panel Prep. If you are on a panel, you’ll receive an invite for a pre-panel call closer to the event. During the call we will review logistics and meet the other speakers. Don’t forget to block your calendar for the event!
- Make sure you know the time of your talk. Please check the online agenda or in the mobile app.
- If you are on a panel or Tech Talk, during the break before your timeslot, you need to get a lapel mic.
Go to the AV technician (usually at the back of the conference room) to get set up. Innovation Roundup speakers do NOT need to do this. You will be speaking from the mic at the lecturn. - Arrive in the room early in case the schedule runs ahead, and be prepared to start promptly if needed. Some speakers finish before their allotted time.
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Innovation Roundup presenters should head to the podium right after the previous presenter finishes. You won't be announced separately. Transition time is built into our schedule, so you do not need to run to the podium.
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Innovation Roundup and Tech Talk speakers should get comfortable at the podium before speaking. Take a moment to get comfortable at the podium, see that your slides are visible, locate the “clicker”, and familiarize yourself with the forward/back buttons. Adjust the podium mic to the right height, find the timer and confidence monitor, and get ready to go before you start speaking. Remember, you must speak directly into the microphone for your audio to be heard--roaming may cause the audience to miss your voice and in NYC, be missing from the recorded video. Your time begins as soon as you start speaking to the audience.
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Panelists wait to be called. If there are 5-minute presentations by vendors, you will be invited to join the stage immediately following the presentations. Proceed to the stage when called.
- Tech Talks will include approximately 3 minutes for one or two Q&A from the audience or the emcee. We suggest you keep your talk within 12 minutes to allow time for interactive Q&A. But, it is the speaker's responsibility to leave time for Q&A. Encourage people to talk to you afterwards if you use the full 15 minutes.
- Locate the timer. It will be near the confidence monitor. Make sure you are aware of your time. Time limits are strictly enforced for Innovation Roundup (IR) presentations. For IRs, when the time is up, STAC will prompt the audience to applaud. Be sure to thank the audience and allow the next presenter to come up to the podium.
- In the event of an AV error or some other unforeseen circumstance, you will not be penalized for time. The emcee & timekeeper will grant more time to accommodate.
- Leave the “clicker” on the podium. When finished, simply place it on the lectern for the next presenter.
- Have a CTA. Don’t forget to Say, ‘Please tick our box on the card or click the "Contact <Firm>" button on our Exhibitor page in the app."
- Smile. Relax. Have fun! Try to beat the clock!
Questions? Look for someone from STAC. If you have any questions about logistics during the event, feel free to ask someone from the STAC team.
To enhance your experience, we highly recommend downloading the Agorify app for the event from either the Google Play Store or the Apple App Store. The app serves multiple purposes:
- Provides your QR code for check-in at the STAC Summit.
- Displays your personalized agenda for the event.
- Grants access to session slides, panelist Q&A, and interactive discussions during panels and tech talks.
If downloading the app is not an option due to company restrictions, or if you are using a tablet or laptop, a web version of the app is also available. QR codes for downloading the app can be found below or at the registration desk.
We're confident that the app will streamline your experience and provide convenient access to all event materials. We're looking forward to your participation and the valuable insights you'll share at the Summit!
Google Play:
Apple App Store:
