Use the instructions below if you plan to ship materials or order services for your exhibit at the STAC Summit London

Review this page carefully and share it with anyone managing your exhibit logistics.

 

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Exhibitor Schedule

Notes:

• Please complete setup before the event opens to attendees.

• Tear down must not begin before the event closes.

 

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Shipping Deadline

Materials must arrive no later than Tuesday, April 28, 2026.

The venue will not accept or store packages received before Thursday, April 23, 2026.

Please plan your shipping dates according to arrive within that window. International shipments should allow extra time for customs clearance.

Important: Please note any items left at the venue outside of the deliveries/collections times may be disposed of at the charge of £50+VAT per item by the venue.

 

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Event Location

Venue
Convene
200 Aldersgate
1st Floor
London EC1A 4HD
Google Maps

 

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Shipping Address

Ship packages to:

Convene
200 Aldersgate, 1st Floor
London EC1A 4HD

Deliveries via (Loading Bay Access):
Albion Way
EC1A 7EE
North Loading Bay

Include the following on each package:

Event: STAC Summit London
Sponsor: Your company name
Contract: Your onsite representative

Notify STAC in advance that you will be shipping materials. Email your shipment tracking numbers to us at events@stacresearch.com

Do not use events@stacresearch.com for courier shipment notifications or delivery updates. This email should only be used to send your tracking numbers. Please use your own email address or your onsite representative’s contact information for all shipment notifications.

We will provide the list of tracking numbers to the venue the day before the event so they can locate and distribute packages to the correct exhibitor location. We can only do this if we have been provided your shipment tracking numbers. Please also inform us at the email above if you are not shipping materials. 

STAC is not responsible for missing materials.

Convene has a Client Information Packet to help with deliveries and courier information. Please review this for details and contact the venue below to arrange pickups and deliveries and for any questions.

You may also email the venue directly to ask questions at events200stp@convene.com

 

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Hand-Carrying Materials

Sponsors may also hand-carry materials to the venue.

If you plan to bring materials with you, please notify the STAC team in advance so we can help coordinate with the venue if needed.

 

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Exhibit Setup

Each sponsor area will include:

• 1 table (180 cm x 62 cm)

• 2 chairs

Table linens and additional furnishings are not provided by the venue. You may bring your own branded tablecloth. It is important that you note the table size to ensure the proper fit and aesthetics.

Exhibitors may:

• Use pull up banners around the provided table
• Use a backdrop behind their table as long as it fits behind their table or within +/- 2 inches of the end of the tables and within the space allotted for each vendor. If the backdrop requires power, you must make the necessary arrangements. 
• Request that the venue provide no table, no chairs, or both to accommodate more space for their own display, product stands, media stands, etc. The maximum space for self-supplied displays: 2 m × 1.5 m
• Place media stands in front of the table
• Display hardware equipment within the limits of the table provided (e.g., weight, size)
• Run AV displays or demos at the booth. If you needs AV displays, you must make the necessary arrangements.
• Allow a partner vendor or reseller, who is a STAC member, to participate at the booth.
• Provide printed media, tchotchkes, and giveaway raffles at their booth providing vendor is responsible for all logistics, commercials, taxes (if appropriate), and is within the guidelines below.

Guidelines to the above:

• All booth components must be able to be assembled and disassembled within the allotted setup and tear down times.
• All components of your booth must fit within 2 feet (24 inches/60 cm) of the front of the table line.
• All booth components and participants must not infringe on the space, participation, or branding of another exhibitor - size, visual, lighting, sound, branding, congestion, staff tactics, or unauthorized data capture.

If any exhibitor complains, or if STAC deems that your setup does not comply with the guidelines (or within the spirit of the guidelines), STAC will require you to modify the setup.

Additional exhibitor options for branded stand upgrades are available for this event. See the Additional Exhibitor Options page for these upgrade options.

 

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Technical Services

• Power will be available at all tables

• Wi-Fi will be available at the venue

• A hardwired internet drop can be ordered on the form below

• AV and monitors can be ordered at the form below

• Please use this form to submit orders as indicated: Exhibitor Technology Request Order Form

• The deadline to submit orders is April 15, 2026

 

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Return Shipping

Sponsors are responsible for arranging return shipments for their materials.

Please bring prepaid return shipping labels if you plan to ship items back after the event.

Ensure that your team has the proper form included with their boxes for collection prior to their departure.

Confirm the collection with the event manager prior to departure.

 

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Floorplan and Table Selection

The London floorplan can be found here.

Sponsors will receive instructions for selecting their table location.

If you are not familiar with the process, please review the table selection guide.

 

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Questions

If you have any other shipping or logistics questions, contact events@stacresearch.com

Also check out our Resource section